Portal Terms & Conditions

Last Updated: September 19, 2026

These Terms & Conditions (“Terms”) govern your access to and use of the candidate pipeline, applicant tracking, and recruitment workspace located at portal.talentbuzz.online (the “Portal”).

By logging into or utilizing the Portal, you (“User,” “Employer,” or “Candidate”) agree to comply with and be bound by these Terms, alongside the TalentBuzz Main Terms of Service.

1. Platform Scope & Account Roles

The Portal provides dual-sided management tools:

• Hiring Teams (Employers/Recruiters): Tools for posting vacancies, evaluating applicant profiles, managing hiring pipelines, conducting internal candidate reviews, and scheduling interviews.

• Job Seekers (Candidates): Tools for tracking submitted applications, managing uploaded credentials and resumes, communicating with prospective employers, and scheduling interviews.

• Authentication: Access is authenticated centrally through auth.talentbuzz.online. You are responsible for all actions taken under your authenticated session.

2. Employer Obligations & Candidate Processing

Employers and hiring managers using the Portal agree to:

• Fair Employment Practices: Evaluate all candidates in strict compliance with applicable local, national, and international labor, wage, and anti-discrimination laws.

• Confidentiality of Candidate Data: Treat all resumes, contact details, portfolios, and communications obtained through the Portal as confidential. You may not export, sell, or disclose candidate data to third parties outside your organization’s legitimate hiring process.

• Accurate Pipeline Representation: Maintain accurate statuses for candidate applications and refrain from misrepresenting job specifications, compensation terms, or organizational identities.

• Seat Licensing & Role Allocation: Ensure that access credentials and administrator seats are not shared among multiple unauthorized individuals outside your designated hiring team.

3. Candidate Conduct & Submissions

Candidates using the Portal agree that:

• Factual Submissions: All resume files, portfolio links, employment history records, certifications, and responses to screening assessments submitted are accurate, truthful, and owned by you.

• No Guarantees: Utilizing the Portal to track applications or communicate with recruiters does not guarantee an interview, job offer, or minimum response time from employers.

• Respectful Communication: Any messages, scheduling requests, or files exchanged with hiring teams must remain professional and free of abusive, defamatory, or harassing material.

4. Subscriptions, Fees, & Billing

• Tiered Access: Certain administrative capabilities, pipeline volumes, and premium seat allocations require an active paid subscription.

• Billing Cycles: Paid subscriptions are billed in advance on a recurring monthly or annual schedule as designated at checkout.

• Cancellations: You may cancel recurring plans via your Portal billing settings at any time. Cancellations take effect at the conclusion of the current prepaid billing cycle; no partial refunds are issued for unused intervals.

• Non-Payment: Failure to process payment renewals may result in immediate suspension of recruiter dashboards and pipeline access until outstanding balances are cleared.

5. Acceptable Use & Portal Security

You agree not to:

• Upload documents or files containing viruses, malicious code, trojans, or corrupted data.

• Use automated bots, scrapers, or web crawlers to extract candidate data, pipeline notes, or internal scorecards.

• Circumvent role-based permissions or attempt to access candidate records or employer dashboards not assigned to your account.

• Use candidate communication channels to distribute unsolicited marketing, bulk spam, or promotional campaigns unrelated to genuine employment opportunities.

6. Intellectual Property & User Content

• TalentBuzz IP: The interface design, workflows, dashboard layouts, icons, software logic, and visual presentation of the Portal remain the exclusive intellectual property of TalentBuzz.

• User Content License: You retain ownership of all content, job listings, resumes, and evaluation notes submitted to the Portal. You grant TalentBuzz a non-exclusive, worldwide license to host, process, and display this content solely to provide the Portal’s services to you and your authorized collaborators.

7. Data Deletion & Account Termination

• Termination by You: Candidates may delete their portal profiles at any time via account settings. Employers may close their recruitment accounts subject to the fulfillment of active billing cycles.

• Termination by TalentBuzz: We reserve the right to suspend or terminate access immediately without prior notice if we identify breaches of these Terms, unauthorized security probing, or deceptive hiring behavior.

• Data Handling on Termination: Upon account deactivation, candidate applications and organizational notes are retained or deleted in accordance with our Portal Privacy Policy.

8. Service Availability & Disclaimers

• The Portal is provided on an “as-is” and “as-available” basis. While we strive for continuous dashboard reliability, we do not warrant that service will be uninterrupted or error-free.

• TalentBuzz does not act as an employment agency and is not a party to any employment relationship, contract, or dispute formed between employers and candidates through the Portal.

9. Limitation of Liability

To the fullest extent permitted by law, TalentBuzz shall not be liable for any indirect, incidental, special, or consequential damages—including loss of hiring data, business interruptions, or failed recruitment cycles—arising from your use of or inability to use the Portal.

10. Contact Information

For legal questions, compliance reviews, or terms interpretations regarding the Portal:

• Legal Team: legal@talentbuzz.online

• Portal Technical Help: portal-support@talentbuzz.online

• Employer Assistance: employers@talentbuzz.online

• Network Portal: jobs.talentbuzz.online